Keller was happy to report last week that the deadline for large employers to distribute the 2015 Forms 1095-C to employees is now March 31, 2016. Our ACA reporting presentation has been updated with the new deadlines.

Vendors are still collecting information from our clients. If you need assistance with the vendor requests, please call your Keller account team.

Although not required, you may want to notify your employees about the new Forms 1095 in advance. We have prepared the following sample language to explain why these forms are being sent and how to use them – please feel free to edit as necessary:

________________________________________________________________________

Use if your medical plan is insured:

By the end of March, you may receive one or more Forms 1095 due to new reporting requirements under the Affordable Care Act.

  1. If you normally work here at least 30 hours per week, you will receive a 2015 Form 1095-C from us. This form is only helpful to you if you had an individual medical policy purchased through the Health Insurance Marketplace in any month during 2015. It can help you determine if you were eligible to take a premium tax credit to reduce the cost of the individual medical policy on your federal income tax return. If you were not covered by a plan purchased from the Health Insurance Marketplace, you do not need this form for your 2015 income tax return.
  2. Separately, employees enrolled in medical coverage will receive a 2015 Form 1095-B from each insurance carrier that covered you and/or your family members during 2015. You should save this form for your 2015 income tax return as proof that you had medical coverage, in event of an audit.

Note that if you and/or your family members had medical coverage through a self-insured plan during any part of 2015, you may receive a Form 1095-B or Form 1095-C from the employer that sponsored the self-insured plan. You should save this form for your 2015 income tax return as proof that you had medical coverage, in event of an audit.

Per the IRS, you will not attach the Form 1095-C or Form 1095-B to your tax return.

Use if your medical plan is self-insured:

By the end of March, you may receive one or more Forms 1095 due to new reporting requirements under the Affordable Care Act.

If you are a full-time employee and/or had coverage through our group medical plan, you will receive a 2015 Form 1095-C from us.

  1. Part II of this form is only helpful to you if you had an individual medical policy purchased through the Health Insurance Marketplace in any month during 2015. It can help you determine if you were eligible to take a premium tax credit to reduce the cost of the individual medical policy on your federal income tax return.
  2. If you were covered under our self-insured medical plan, you may need Part III of this form to complete your 2015 income tax return. You should save this form for your 2015 income tax return as proof that you had medical coverage, in event of an audit.

Note that if you were covered under a fully-insured medical plan during any part of 2015, you will receive a 2015 Form 1095-B from each insurance carrier that covered you and/or your family members. You should save this form for your 2015 income tax return as proof that you had medical coverage, in event of an audit.

Per the IRS, you will not attach the Form 1095-C or Form 1095-B to your tax return.